 | Find a contact |
|
If you can't find information for one of your contacts, you can conduct a basic search by using the Contacts Search window, or you can search by using the multiple search criteria available in Outlook for Mac.
Do any of the following:
 | Find a contact in Outlook or a directory service with a basic search |
The Contacts Search window allows you to search for contacts that are saved in Outlook or in a separate directory service. And if you have a Microsoft Exchange accountAn account managed by Microsoft Exchange Server. Microsoft Exchange accounts are used by organizations with many users. They make it possible to synchronize e‑mail, calendars, and contacts between multiple computers., you can also search through your organization's offline address bookA version of an organization's Global Address List (GAL) that is downloaded to Outlook so that you can search for contacts while you are offline. The offline address book is only available for Microsoft Exchange accounts that have had the offline address book configured by the account administrator. if you are offline.
-
At the bottom of the navigation paneThe left pane of the main Outlook window. In Mail view, the navigation pane displays the folder list. In Calendar, Contacts, Tasks, and Notes views, the navigation pane lets you show and hide items from your category list., click Mail, Calendar, or Contacts.
-
On the Home tab, click Contacts Search.
-
Start typing the contact's name or e-mail address in the search box.
Outlook displays a list of contacts that match the letters that you type.
-
In the Contacts Search results, you can do any of the following:
To
Do this
Limit the search to only include contacts' names
On the Search All Fields pop-up menu, click Search Names Only.
Limit the search to a specific folder or address book
On the All Folders pop-up menu, click a folder or address book.
Send a message to a contact in the search results
Select the contact, and then click New E-mail.
Create a meeting with contact in the search results
Select the contact, and then click New Meeting.
Save a contact to your Outlook contacts
Press CONTROL, click the contact, and then click Add to My Contacts.
Note If you are composing a new message or meeting, you can find a contact by clicking next to the To field.
| Find an Outlook contact by using multiple search criteria |
Sometimes searching with one search criterion isn't enough. Utilize the many search options in Outlook for Mac to add multiple criteria and find the contact you're looking for.
| Note If you choose to use multiple search criteria, you will only be able to search within your Outlook contacts list, not in a directory service. |
-
In the Navigation pane, click Contacts.
-
On the Edit menu, point to Find, and then click Outlook Items.
The Search tab appears.
-
Define the scope of the search by clicking a scope button on the Search tab, such as All Contacts.
-
Choose the categories you want to include in your search by selecting or clearing the category check boxes in the Navigation pane.
-
Add any of the following criteria to refine your search:
On the Search tab, click
To search based on
Advanced
Text that appears anywhere in an item.
Name
The name of a contact.
E-mail
The e-mail address of a contact.
Company
The company name listed for a contact.
Has Phone
Whether or not you have a phone number for a contact.
Has Address
Whether or not you have a physical address for a contact.
Flagged
The follow up status of a contact entry.
Modified
The date that a contact entry was last changed.
Note Some search criteria will require you to enter additional information. -
To modify your search by adding or removing criteria, do any of the following:
To
Do this
Add an additional criterion
Click
.
Delete one of your search criteria
Click the
next to the criterion that you want to delete.
-
When you are done looking at the search results, on the Search tab, click Close.
| Notes |
|
| See also |
|---|
| Add the sender of a message to your Outlook contacts |
| Create a contact group (also called a distribution list) |
| Save or update a contact from a directory |
