Views in Word
You can view documents in seven different ways. Each view is optimized for different tasks and presents your document differently. You can switch quickly from one view to another to make your work easier and to access the features that you want to use. Some content or functionality may become inaccessible when you switch from one view to another. If this happens, you can usually restore access to content or functionality by switching back to the previous view.
|Tip To switch views, on the View menu, click the name of the view that you want (Draft, Web Layout, Outline, Print Layout, Notebook Layout, Publishing Layout, or Focus), or click a view icon on the view changer . The view changer is located in the lower-left corner of the Word window.|
Use draft view to edit and format text quickly when you don't have to see how the content looks when you print it.
Draft view shows text formatting but simplifies the layout of the page so that you can type and edit quickly. In draft view, some page elements do not appear, such as the boundaries between pages, headers and footers, backgrounds, and pictures that do not have text wrapping style set to In Line with Text.
Use Web layout view to conceptualize how content appears when it is published to the Web. This view provides an approximation of how content appears, not an exact match.
Use outline view to create an outline and manipulate text easily. Move text up and down, expand and collapse levels, change heading levels, or show only one kind of heading level.
Use print layout view to see the document as it appears on the printed page. Print layout view is the default view when you open a new document.
Use notebook layout view to take notes in a meeting or lecture, create an outline for a project, collect research material, record and play back audio notes, or capture thoughts quickly. The default format for notebook layout view is a list format. If you have Outlook for Mac installed, you can convert any items in your notebook layout view document to an Outlook task.
Use publishing layout view to create newsletters, brochures, flyers, or other format-rich documents. Publishing layout view includes a standard toolbar that contains a set of the most frequently used commands and elements that are used for format-rich documents. In publishing layout view, you can reorder overlapping objects such as pictures, graphics, and text boxes. In addition, you can turn on ligatures, which gives you quick access to many more fonts.
Use focus view when you want to minimize distractions while working in a reading or authoring mode.