Create mailing labels by using Mail Merge
When you perform a mail merge, Word inserts the records from a data source, or recipients listA file that contains the unique information for each data-merged document. For example, a recipients list could contain the names and addresses for form letter recipients., into your main documentIn a data-merge operation, the document containing the text and graphics that remain unchanged for each version of the merged document — for example, the return address or body text in a form letter.. A recipients list for a mail merge operation can be an Excel sheet, the Office Address Book, a FileMaker Pro database, a Word document, or a delimited text file.
You must have an existing recipients list, such as a Word document that has addresses, to complete this procedure. For information about how to set up a recipients list, see Create a data source for a mail merge
On the File menu, click New Blank Document.
A new, blank Word document opens. This becomes your main document.
On the View menu, click Print Layout.
On the Tools menu, click Mail Merge Manager.
Under 1. Select Document Type, click Create New, and then click Labels.
Under Printer information, click the type of printer that you use.
On the Label products pop-up menu, click the manufacturer of your labels.
Tip For more label products, on the Label products pop-up menu, click Other.
Under Product number, click the type of label that you have, and then click OK.
Tip For information about the margins and other characteristics of a label, click Details.
In the Mail Merge Manager, under 2. Select Recipients List, click Get List, and then select the source for the recipients list (for example, Office Address Book).
On the Insert Merge Field pop-up menu, click a field name in the list (for example, FirstName).
Word adds the field name to the Sample label box.
Tip To return to this dialog box later, in the Mail Merge Manager under 2. Select Recipients List, click Add or remove placeholders on labels .
Repeat step 9 for each field that you want to appear in your labels.
After you add all the fields that you want, click OK.
Your field names are copied into all the labels in your main document.
In your main document, edit the first label to add spaces, commas, and carriage returns where you want them.
In the Mail Merge Manager, under 2. Select Recipients List, click Fill in the items to complete your document .
Word applies the formatting that you use for the first label to all the labels.
To finish your labels, do one of the following:
Preview your labels
In the Mail Merge Manager, under 5. Preview Results, click View Merged Data .
Print your labels immediately
In the Mail Merge Manager, under 6. Complete Merge, click Merge to Printer .
Create a document that contains your merged labels that you can save
In the Mail Merge Manager, under 6. Complete Merge, click Merge to New Document .