 | Create a meeting or appointment |
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In Outlook, a meeting is an event that includes other people and can include resources such as conference rooms. To schedule a meeting in Outlook, you create a meeting invitation that you send to the invitees. Responses to your meeting invitations appear in your Inbox.
Appointments in Outlook are events that do not involve inviting other people or reserving resources.
Do any of the following:
 | Create a meeting |
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At the bottom of the navigation paneThe left pane of the main Outlook window. In Mail view, the navigation pane displays the folder list. In Calendar, Contacts, Tasks, and Notes views, the navigation pane lets you show and hide items from your category list., click Calendar
.
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On the Home tab, click Meeting.
Tip You can also double-click a time period in the day, week, or month view. The date and time of your selection are automatically entered in a new appointment window. Then, to convert the appointment to a meeting, on the Appointment tab, click Invite. -
To send the invitation from an account that isn't your default account, click an account on the From pop-up menu.
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In the To box, enter the names of people or resources to include for the meeting.
To search for additional contacts, on the right side of the To box, click
.
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In the Location box, type a description or location.
Tips -
To choose from a list of recently used rooms, click
on the right side of the Location box.
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If you have a Microsoft Exchange accountAn account managed by Microsoft Exchange Server. Microsoft Exchange accounts are used by organizations with many users. They make it possible to synchronize e‑mail, calendars, and contacts between multiple computers., to search for rooms in your organization's directory, on the right side of the Location box, click
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Enter the details about the event, and then do any of the following:
To
Do this
Display the Time zone menu for the event
On the Meeting tab, click Time Zone.
Add attachments to the meeting
On the Meeting menu, click Attachments, and then click Add.
Make the meeting a recurring event
On the Meeting tab, click Recurrence, and then select a recurrence pattern.
See whether your invitees are available (Exchange accounts only)
On the Meeting tab, click Scheduling.
The Scheduling button displays the Scheduling Assistant pane at the bottom of the invitation. If you don't see free/busy information in the Scheduling Assistant pane, make sure that your Exchange account is selected on the From pop-up menu at the top of the invitation.
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When you complete your invitation, on the Meeting tab, click Send.
 | Notes |
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| Create an appointment |
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At the bottom of the navigation paneThe left pane of the main Outlook window. In Mail view, the navigation pane displays the folder list. In Calendar, Contacts, Tasks, and Notes views, the navigation pane lets you show and hide items from your category list., click Calendar
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On the Home tab, click Appointment.
Tip You can also create an appointment in the calendar by double-clicking a time period in the day, week, or month view. The date and time of your selection are automatically entered in a new event window. -
Enter the details about the event, and then do any of the following:
To
Do this
Display the Time zone menu for the event
On the Appointment tab, click Time Zone.
Make the appointment recurring
On the Appointment tab, click Recurrence, and then select a recurrence pattern.
Change the appointment into a meeting by inviting other people
On the Appointment tab, click Invite.
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On the Appointment tab, click Save and Close.
